Meeting agenda can be viewed HERE
Topic: Cedars of Duvall Annual HOA Meeting; 3/14/24
Time: Mar 14, 2024 07:00 PM Pacific Time (US and Canada)
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Please join us for the upcoming HOA meeting!
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Cedars of Duvall HOA Monthly; 10-26-23
Time: Oct 26, 2023 07:00 PM Pacific Time (US and Canada)
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Thursday, September 28, 2023
7:00 PM 8:30 PM
Topic: Cedars of Duvall HOA Monthly Meeting; 9/28/23
Time: Sep 28, 2023 07:00 PM Pacific Time (US and Canada)
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Topic & Time
Discussion/Key Questions
Opening
(Paul)
· Welcome to Attendees.
· Approval of August HOA Minutes
· Additions/Modifications to Agenda
· Purpose of Tonight’s Mtg.
Treasurer Report
(Troy)
Status on Annual Dues notices.
· Percentage of our residents who have paid?
· Any outliers? Plans to address these folks?
· What is our cash balance in the account?
Architectural Report
(Jack)
· Driveway Issue: Resolved?
· Landscaping around signage. (Not completed yet)
· Weed containment in common area?
· Tinfoil over window. (Resolved)
General Reflections about What We Heard Samantha Say
· What are “Take-Away’s” from our conversation w/ Samantha. What did you individually hear?
· Feelings you have about her admonitions.
Action Step #1
Articles of Incorporation lapsed sometime in 2019.
· Are we in agreement that we should get re-incorporated?
· Okay with an outlay of $300-400 to have this action done?
· Troy has offered to take lead in seeing that the necessary paperwork is completed.
Take-Away #2
Governing Document Review
· What did you hear Samantha say about this particular action step?
· What are your reactions, relative to the work we have been doing the last 7-8 months.
· With 67% approval required to make changes, what other options did you hear Samantha mention
· Outlay could be upwards of $5000
· What action steps should we take at this point, particularly if we need 67% to make changes?
Take-Away #3
Enforcement Action Steps
· What did you hear about this item?
· Look over the draft of the Enforcement Policy that Samantha sent.
· What still seems unclear to you?
· Using “Fist to 5” protocol, where are you relative to this document?
· What additional action steps, if any, do with this information?
Modifications w/ The Agenda
Preparing for October 26 Board Mtg
Closing
· A Little Reminder For All Of Us
· Thanks again for your service.
· Happy Halloween
Troy is inviting you to a scheduled Zoom meeting.
Topic: Cedars of Duvall HOA Monthly Meeting; 8-23-23
Time: Aug 23, 2023 07:00 PM Pacific Time (US and Canada)
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Topic: Cedars of Duvall HOA Monthly Meeting; 7/26/23
Time: Jul 26, 2023 07:00 PM Pacific Time (US and Canada)
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Topic: Cedars of Duvall HOA Monthly Meeting; June 21, 2023
Time: Jun 21, 2023 07:00 PM Pacific Time (US and Canada)
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-Cedars of Duvall HOA Board Meeting Agenda
Thursday, June 21, 2023, 7:00-8:30 (Via Zoom)
Topic & Time
Discussion/Key Questions
Action Steps: Who, What, When?
Opening
(Paul)
· Welcome to Attendees.
· Approval of April HOA Minutes
· Additions/Modifications to Agenda
· Purpose of tonight’s meeting
· Opportunity for Public Comment later in the meeting.
Treasurer Report
(Troy)
Status on Annual Dues notices.
· Percentage of our residents who have paid?
· Any outliers?
Approval of CCR’s Revisions
Status on approving recommended revisions?
· How do we get to 60% approval?
· Sandwich Boards? What did we miss from our last meeting?
· Next steps in our process? Approaching our neighbors? Divide and conquer? Weather will be nicer these coming weeks.
· Had another neighbor ask about chickens in the yard. How is it we can grow vegetables but not raise chickens, both of which are food sources?
Architectural Report
(Jack)
Update on Various Projects
· Common area along Batten Road.
· Tree Report
· Should we call landscaping company to do cleanup? It’s looks a little sloppy.
Update on Improvements to Lot 33
(Paul)
Topic: Lot 33.
· Next steps, as we gave the owner until May 1 to apprise us about who the contractor is to do repairs/maintenance on the house and yard.
· Maintenance of yard has been occurring.
· Has there been any other improvements on the property that any of us can see?
· She still has not indicated to Paul who the contractor is.
· How best to proceed? Leveling penalties?
·
July Meeting
· Should we meet?
· Plan to revisit this month’s topics from June 21 HOA Meeting
· Topic: Revisit plan to contact neighbors we know to ask for their vote
· Topic: Tree Removal
· Topic:
Closing
Thanks so much for being part of tonight’s Cedars Homeowner Board Meeting!
Next Meeting: TBD. 7:00 PM
Thursday, May 25, 2023
7:00 PM 8:30 PM
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Meeting ID: 848 482 6049
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Please join us for the Annual HOA Meeting!
when:
Wednesday, January 25th, 2023 7:00pm
where:
Zoom (aka the comfort of your own home)
Join Zoom Meeting
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Agenda is provided below and a link to the updated in-the-works CC&Rs can be found here for reference:
CC&R Update Notes
Cedars of Duvall HOA Annual Meeting Agenda
Wednesday, January 25, 2023, 7:00-8:40 (Via Zoom)
Topic & Time
Discussion/Key Questions
Notes
Opening
· Welcome to Attendees.
· Additions/Modifications to Agenda?
· Purpose of tonight’s meeting
· Opportunity for Public Comment later in the meeting.
Annual election Update
(Paul Bodnar)
· Solicitation to serve on the Board in 2023 occurred during the month of December 2022.
· Ultimately, all residents received a pre-addressed and stamped postcard to vote/confirm residents to serve on the Board for 2023. Thanks Troy and Deborah.
· Endeavoring to adhere to Article 5.8 and RCW 64.38.05 as guiding documents.
· Please return ASAP
Annual Architectural Report
(Jack Ballard)
· Construction on Lots and Use of Lots: Article 4 as guiding “blueprint.”
· Homeowner projects approved by Board in 2022?
· Review of process for getting project approval.
· Upcoming 2023 projects.
· Alignment with local/city guidelines.
· Handling of complaints when they come to the Board.
· Board reminder regarding trailers, RV’s, etc. visible from street.
· Addressing our Common Area along Batten Road.
Treasurer’s Report
(Troy Scott)
· Collection and application of dues for 2022. What occurred this year?
· Anticipated use of dues for 2023. What is planned? Goals?
· Annual Insurance report
Cedars of Duvall CCR’s
Report
(Autumn Shea)
· Review of process these last 4-5 months.
· Rationale for this work
· Evaluation of recommendations.
· Process going forward from today’s meeting, including legal review
· 30-day period for public comment/consideration.
Additional Reflections on 2022 Work
(Paul)
· Operating Norms for our processes, our preparation, and communication
· Meeting monthly allowed for more timely Board response and continuity.
· Timely handling of project requests.
· Having conversations with residents in an effort to maintain the integrity of the development.
· Website and Facebook communication tools
Community Engagement
· Norm: Please limit your comments to 2 minutes.
· We may place new issues in a “parking lot” and have the 2023 Board review.
· What are the things the Board is doing well?
· What would you like to see the 2023 Board do differently?
· What additional question(s) do you want to the Board to discuss?
·
Closing
Thanks so much for being part of tonight’s Cedars Homeowner Annual Meeting!
We also want to invite you to join us at our monthly Board Meetings.
● During the month of December, the 2022 Cedars of Duvall HOA Board invited all interested Cedars residents to consider running for one of the six open Board positions for the 2023 calendar year. As of December 30, the following six individuals expressed their interest to serve in the listed roles on the Board for 2023:
● President: Paul Bodnar
● Architectural Chair: Jack Ballard
● Treasurer: Troy Scott
● Secretary: Deb Alanis
● At-Large Rep: Autumn Shea
● At-Large Rep: Dave Peters
● We will be conducting an election later in the January 23-27 window to confirm these individuals to serve.
● We also want to extend an invitation to all residents to attend our Annual Cedars HOA Meeting on January 25.
● Please look for more information about both of these items in the coming weeks.
Please join us for the upcoming HOA Meeting!
Topic: Cedars of Duvall HOA Monthly Meeting
Time: December 29th, 2022 07:00 PM Pacific Time
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Cedars of Duvall HOA Board Directors Meeting Agenda
Thursday, December 29, 7:00-8:40 (Via Zoom)
Topic & Time
Discussion/Key Questions
Notes/Action Steps
Open Portion of Meeting
(7:00-7:05)
· Welcome to Attendees.
· Approval of December 1 minutes which Deb sent out
· Review/Modification of Agenda for this evening?
Update on
Lot 33
(Paul)
(7:05-7:20)
· Latest message sent to owner with reference to Article 4.5.2: Maintenance of Buildings and Lots. (Still waiting for owner’s response)
· Additional emphasis possible penalties commencing May 1, 202
· Request for contractor’s name and start date
Architectural Notification
(Jack)
7:20-7:25
· Response(s) to Jack’s Note Regarding Trailers, RV’s, etc, visible from street?
· Next steps with lots 8 & 7
· Has a formal complaint come to the Board?
Neighborhood CCR’s
Report
(Autumn)
(7:25-7:55)
· Continue additional review of amended CCR’s.
· What other things do we need to do in order to be prepared for presenting our revised CCR’s recommendations at Annual Meeting?
Maintenance of Common Area (Paul
7:55-8:05)
· Report on work by Castellon Landscaping
· Cost
· Annual Plan for 2023
Election of 2023 Board
8:05-8:20
(All)
· Review of Section 5.8, as it relates to elections.
· Has anyone expressed interest in serving on the Board for 2023, including current Board members?
· Residents interested in serving on the HOA Board have until 12/29 to apprise Board.
· How best to conduct elections? What is our format?
Preparation for January 25 Annual Mtg?
8:20-8:40
(All)
· Items to include during Annual HOA Meeting:
o Treasurer Report, 2023 Financial Goal(s) – Troy
o Annual Insurance Report -Troy
o Architectural Report - Jack
o Statement of what has been accomplished in 2022 - Paul
o Recommended Revisions to By-Laws - Autumn
o Soliciting Input from Residents - All
o Voting on slate or voting on individuals? – All
o Other:
·
Please join us for the upcoming HOA Meeting!
Topic: Cedars of Duvall HOA Monthly Meeting
Time: December 1st, 2022 07:00 PM Pacific Time
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Topic & Time
Discussion/Key Questions
Open Portion of Meeting
(7:00-7:05)
· Welcome to Attendees.
· Approval of October minutes which Deb sent out
· Review/Modification of Agenda for this evening.
· Other
Discussion of Lot 33
(Paul)
(7:05-7:20)
· Review message with reference to Article 4.5.2: Maintenance of Buildings and Lots. (Still waiting for owner’s response)
· Send additional reminder w/ mention of possible fines?
· What are ramifications of this action?
· Other
Architectural Notification
(Jack)
7:20-7:25
· Response(s) to Jack’s Note Regarding Trailers, RV’s, etc, visible from street?
· Recent visitation to one home
Other thoughts?
Neighborhood CCR’s
Report
(Autumn)
(7:25-8:10)
· Continue discussion of Article 5, looking at each item. Goal: Be able to present to residents on 1/23/23 a draft of our recommendations for modifying Articles 4 & 5 in the By-Laws.
· What other things do we need to do in order to be prepared for presenting our revised By-Law recommendations at Annual Meeting?
Election of 2023 Board
8:10-8:30
(All)
· Review of Section 5.8, as it relates to elections.
· Has anyone expressed interest in serving on the Board for 2023, including current Board members?
· Residents interested in serving on the HOA Board had until 11/30 to apprise Board.
· How best to conduct elections?
·
Preparation for December 29 Mtg?
· Finalize draft of recommendations on amending CCR’s of Section 4 & 5
· Items to include during Annual HOA Meeting:
· Treasurer Report & 2023 Financial Goal(s) - Troy
· Architectural Report - Jack
· Statement of what has been accomplished in 2022 - Paul
· Recommended Revisions to By-Laws - Autumn
· Soliciting Input from Residents
Please join us for the upcoming HOA Meeting!
Topic: Cedars of Duvall HOA Monthly Meeting
Time: Oct 26, 2022 07:00 PM Pacific Time
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Topic & Time
Discussion/Key Questions
Open Portion of Meeting
(7:00-7:05)
· Welcome to Attendees.
· Approval of September minutes which Deb Sent Out
· Review of Agenda for this evening.
· Other
Check-in on J.M.’s Home
(Paul)
(7:05-7:15)
· Sent message with reference to Article 4.5.2: Maintenance of Buildings and Lots. (Still response back)
· Is the yard in need of: Mowing? Weeding? Pruning Trees?
· What are Board Actions at this point?
PM’s & MM’s Lot
(Paul)
(7:15-7:20)
· Recent Activity
· Recent Circumstances
· Are there other steps/actions we need to take?
Architectural Notification
(Jack)
7:20-7:40
· Response(s) to Jack’s Note Regarding Trailers, RV’s, etc, visible from street?
· What are next steps in the event HOA members do not self-correct?
Neighborhood CCR’s
Report
(Autumn)
(7:40-8:10)
· Goal: Be able to present to residents our recommendations for modifying the By-Laws. At January 23 Annual HOA Mtg.
· Anything further on Article 4: Construction on Lots and Use of Lots
· Begin discussion of Article 5, looking at each item.
Treasurer Report
(Troy)
· Okay delaying for this month, as not much has changed?
· Full financial report at our January 23 Annual Meeting.
· What implications are there for us as a Board?
Election of 2023 Board
8:10-8:30
(All)
· Review of Section 5.8, as it relates to elections. How do you see elections shaping up? Other related CCR’s?
· How should we proceed, given this language?
· Who from current Board is still interested in serving? Apprise residents of opportunities to serve, if interested. Notify Board by 11/23 or 11/30?
Preparation for November Mtg?
· Continue work on amending CCR’s of Section 5
· Residents expressing interest in serving on HOA Board?
· Begin Planning agenda for Annual Meeting?
· Other:
Zoom meeting.
Topic: Cedars of Duvall HOA Monthly Meeting
Time: Aug 25, 2022 07:00 PM
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AGENDA:
1. Review of Landscaping action by J.M. on her property during the August 8-12 window. 2-week check-up will be ahead of our August 25 meeting.
2. Report on contact with listing agent for Maycock property and the side yard situation. (Troy). Is there further action we need to take as a Board?
3. Update on mailbox project and the availability of the two contractors to begin the project (Troy)
4. Architectural Report. Any pressing issues? Any project requests? (Jack)
5. Treasurer Report (Troy)
6. Brief update how CCR review process is shaping up at this point in time, even though we will receive more information at our September Board Meeting (Autumn)
If you have something you would like to see added to the agenda please message a board member or let us know on the Facebook group.
We look forward to seeing you all and also having increased participation from our neighbors in the future!
Please join us for the upcoming HOA Meeting!
Troy is inviting you to a scheduled Zoom meeting.
Topic: HOA Board Meeting
Time: Mar 28, 2022 07:00 PM
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Meeting ID: 875 3760 1688
Passcode: 790117
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See the outline of the meeting agenda here
If you have something you would like to see added to the agenda please message a board member or let us know on the Facebook group.
We look forward to seeing you all and also having increased participation from our neighbors in the future!
Please join us for the upcoming HOA Meeting!
Date: January 27, 2022
Time: 7:00pm
Place: Online Zoom Meeting
https://us02web.zoom.us/j/88039171111...
Meeting ID: 880 3917 1111
Passcode: 969660
See the outline of the meeting agenda here
If you have something you would like to see added to the agenda please message a board member or let us know on the Facebook group.
We look forward to seeing you all and also having increased participation from our neighbors in the future!
Wednesday, September 29, 2021
7:00 PM 8:00 PM
Hello Neighbors,
There will be a quarterly virtual HOA meeting on Wednesday, the 29th @ 7pm. Everyone is welcome, and encouraged to attend.
Agenda will Include conclusion to current issues before the board, as well as open positions.
Topic: HOA
Time: Sep 29, 2021 07:00 PM Pacific Time (US and Canada)
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Follow-up changes in HOA Board:
The following are the new HOA Board members as voted on at the meeting September 29th, 2021
President - Paul Bodnar
Treasurer - Troy Scott
Secretary - Deb Alanis
At large - David Peters, Ron Darvie & Aaron Stover
Join the meeting from your computer, tablet, or smartphone:
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You can also dial in using your phone:
United States: +1 (408) 650-3123
Access Code: 750-620-645
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Treasurer’s annual budget report
Responsibilities of Homeowners regarding fence repair and maintenance of the property
Current violation of CC&R and City Codes and what action is to be taken
Filling of open Architectural Chair Board position
Updates needed to CC&R
If you have questions or anything you have been wanting to discuss with the board and fellow neighbors, this is a great opportunity to have all members in the same place and get your questions answered!
Hope to see you there!
Thank you to all for a great turnout! Click here for meeting minutes
Preliminary findings regarding repair or likely replacement of all mailbox structures.
Responsibilities of Homeowners regarding fence repair and maintenance of the property.
Filling of open Board positions (architectural Chair + at-large member)
Updates needed to CC&R
If you have questions or anything you have been wanting to discuss with the board and fellow neighbors, this is a great opportunity to have all members in the same place and get your questions answered!
Please join us for the annual HOA meeting! We’re hoping to have a much larger turnout than the usual…4. Lets all come together to discuss our wonderful neighborhood, meet new neighbors and reconnect with old ones.
If you have a topic you would like to discuss, now is the time! Our board members would all love to hear what you have to say and help in any way they can to make our neighborhood work for everyone.
Join us here:
Duvall Library Meeting Room
7:00pm - 8:00pm
Tuesday, August 20, 2019
